The Seminar of Culture and Media Management at Freie Universität Berlin, Grunewaldstraße 35, 12165 Berlin (hereinafter referred to as “we”) operates the website accessible at https://re-touch-photocontest.com/ and the respective subdirectories (hereinafter also the “website”), as well as social media profiles (hereinafter also “social networks”).
II. Details of the person responsible
Freie Universität Berlin
Faculty of Philosophy and Humanities
Institute for Theater Studies
Seminar of Culture and Media Management
Head of study program: Univ.-Prof. Dr. Annette Jael Lehmann
Contact of the study program management: firstname.lastname@example.org
III. Purposes and legal bases as well as duration of data processing
1. Data processing on this website
The website automatically collects and stores in its server log files information that your browser sends to us. This information comprises the following:
- browser type
- operating system used
- referrer URL (the previously visited page)
- host name of the accessing computer (IP address)
- time stamp of the request
This data is not assignable to specific persons.
Insofar as connection IP address is recorded, this is based on Art. 6 para. 1 lit. f GDPR. Our legitimate interest is to offer you our website for retrieval and to enable you to use the site, as well as to be able to track unauthorized access attempts and illegal use of the website or portal.
We don’t store any log files.
Personal data is collected when contacting us (e.g. via contact form or e-mail). Which data is collected in the case of the use of a contact form can be seen from the respective contact form. This data is stored and used exclusively for the purpose of responding to your request or for contacting you and the associated technical administration. The legal basis for the processing of this data is our legitimate interest in responding to your request in accordance with Art. 6 (1) lit. f GDPR. If your contact aims at the conclusion of a contract, the additional legal basis for the processing is Art. 6 (1) lit. b GDPR. Your data will be deleted after final processing of your request. This is the case when the circumstances indicate that the matter in question has been conclusively clarified and provided that there are no statutory retention obligations to the contrary.
IV. Data processing period
V. Recipients of your data (categories of recipients)
Internally, your data will be processed by the employees who are responsible for the respective matter concerning you.
We also use external service providers insofar as we cannot or cannot reasonably perform services ourselves. These external service providers are primarily providers of IT services, such as our hoster, e-mail provider or telecommunications provider.
VI. Data transfer to a third country
VII. Rights of the data subject
The European Union’s General Data Protection Regulation (GDPR) guarantees to you certain rights which you can assert to the extent that a legal basis exists.
- Art. 15 GDPR – The data subject’s right to information: You have the right to obtain confirmation from us as to whether or not personal data concerning you are being processed and, where that is the case, to be informed as to what these data are as well as more detailed information on the nature of the data processing.
- Art. 16 GDPR – Right to rectification: You have the right to obtain from us without undue delay the rectification of inaccurate personal data concerning you. Taking into account the purposes of the processing, you also have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
- Art. 17 GDPR – Right to erasure (‘right to be forgotten’): You have the right to obtain from us the erasure of personal data concerning you without undue delay.
- Art. 18 GDPR – Right to restriction of processing: You have the right to obtain from us the restriction of processing
- Art. 20 GDPR – Right to data portability: If the processing is based on consent or a contract, you have the right to receive the personal data concerning you and which you provided to us in a structured, commonly used and machine readable format, and to transmit this data to another controller without hindrance from us. You also have the right to have those data transmitted directly from us to another controller, insofar as this is technically feasible.
- Art. 21 GDPR – Right to object: You have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you which is necessary due to a legitimate interest on our part or for the performance of a task carried out for reasons of public interest or in the exercise of official authority.
If you make use of your right to object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or if the processing serves the establishment, exercise or defence of legal claims.
Where we process your personal data for direct marketing purposes, you have the right to object at any time to this processing. If you object to processing for direct marketing purposes, we will no longer process your personal data for such purposes.
- Art. 77 GDPR in conjunction with § 19 of Germany’s Federal Data Protection Act (BDSG) – Right to lodge a complaint with a supervisory authority: You have the right at any time to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal information relating to you violates applicable law.
Withdrawal of consent: If you have given us consent, you have the right to withdraw this consent at any time. All data processing that we have carried out up to the point of your withdrawal of consent will remain lawful in this case. For the purpose of withdrawing your consent, we ask that you send us a message at one of the abovementioned addresses.
VIII. Obligation to provide data
You have no contractual or legal obligation to provide us with personal data. However, without the data you provide, we may not be able to provide you with our services.
IX. Existence of automated decision making (including profiling)
We do not use automated decision making that has any legal impact on you or adversely affect you.
X. Use of technologies and integration/involvement of external services
1. Cookies and other technologies
Our websites use so-called cookies and other technologies. They serve to make our offer more user-friendly, effective and secure. Cookies do not cause any damage to your computer and do not contain viruses. Cookies are small text files that are stored on your computer and saved by your browser.
Most of the cookies we use are so-called “session cookies”. They are automatically deleted after the end of your visit. Other cookies remain stored on your terminal device until you delete them. These cookies allow us to recognize your browser on your next visit.
You can usually set your browser so that you are informed about the setting of cookies and only allow cookies in individual cases, exclude the acceptance of cookies for certain cases or in general and activate the automatic deletion of cookies when closing the browser. If you deactivate cookies, the functionality of these websites may be limited.
The legal basis for the processing of personal data in this context derives from Art. 6(1)(f) GDPR insofar as the cookies are used to provide the services you have requested. Our legitimate interest here is to provide you with the best possible user experience. To the extent that cookies are not required, they are used with your consent in accordance with Art. 6(1)(a) GDPR, which you can revoke at any time with effect from that moment on.
2. User access analysis
This website makes use of the functions offered by the web analysis service Google Analytics. The provider is Google LLC., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA (“Google”).
The legal basis for this processing is your consent in accordance with Art. 6(1)(a) GDPR. You may revoke your consent to the use of web analysis at any time with effect from that moment on by clicking here (opt-out link). In this case, a so-called opt-out cookie will be stored in your browser to ensure that Google Analytics no longer collects any data from you. However, if you delete your cookies, the opt-out cookie will also be deleted and you will be asked again for your consent the next time you visit our websites.
In addition to revoking your consent, you can also generally prevent the collection of your data by Google Analytics by clicking on the following link https://tools.google.com/dlpage/gaoptout?hl=de. An opt-out cookie will be stored in your browser which will prevent the collection of your data upon future visits to this website.
3. Social networks
We have profiles on social networks. Our social media accounts complement our website and give you the opportunity to interact with us. As soon as you access our social media profiles on social networks, the terms and conditions and data processing policies of the respective operators apply.
Strictly speaking, we have no influence on the data processing carried out on social networks. When you use the services of these networks, the data collected about you is processed by the networks themselves and may be transmitted to countries outside the European Union. Information on which data are processed by social networks and for what purposes is found below in the privacy policies and data protection statements of the respective networks. We use the following social networks:
Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Irland-Irland.
Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA as a subsidiary of Facebook.
Data protection statement / Opt-out options: https://help.instagram.com/519522125107875
When you send us enquiries via social media profiles, we process your personal data in our function as data controller. We process this data as a way of responding to your enquiries, which is also our legitimate interest in accordance with Art. 6 (1)(f) GDPR.
As joint controllers alongside the following networks, we are also jointly responsible for the following processing in accordance with Art. 26 GDPR.
When visiting our profiles on Facebook, Instagram and LinkedIn, each of these networks collects aggregated statistics (“Insights data”) that are created from certain events logged by their servers when you interact with our profiles and related content. We receive these aggregated and anonymous statistics from the networks with regard to the use of each profile. In general, we are not able to attribute data to specific users. We are able only to a certain extent to determine the criteria according to which each network creates these statistics for us. We use these statistics to make our profiles more interesting and informative for you. This also establishes our justified interest in accordance with Art. 6(1)(f) GDPR in the data collection carried out by the respective social network in order to provide us with statistics.
Further information on this data processing can be found in each of the site’s Joint Controller Agreements:
Facebook / Instagram: https://www.facebook.com/legal/terms/page_controller_addendum
3. Social Plugins
We have integrated so-called social plug-ins of the abovementioned social networks on our websites.
When you visit our websites, a direct connection between your browser and the social network servers is created via the plug-in. The social network thereby receives the information that you visited our site with your IP address. If you click on the social plug-in button while you are logged into your account, you can link the content of our websites to your respective profile. This enables the respective social network to attribute your visit to our website to your user account. We would like to point out that we have no knowledge of the nature of the processing carried out by the respective social networks, because this processing falls under the sole responsibility of the respective social network. For further information on this, please refer to the data protection statements of each of the social networks listed above.
* Please note: This is an English translation of the original German Datenschutzerklärung (data protection statement). It provides an overview of your data protection rights and the manner in which we process your personal data. This English translation is intended solely as a convenience to the non-German-reading public. If there is any divergence between the German original and the English translation, the German version shall be the prevailing one.